Sound familiar?
THE COVERAGE WAS EXCELLENT. THE DELEGATES NEVER SAW IT.
Delegates leave with a badge, not a photo.
Every keynote and handshake gets captured. Most of it never reaches the people in it.
Sponsors paid for reach they can't prove.
"It was visible" is not a budget defence. Renewals need numbers.
The LinkedIn moment passes in 72 hours.
A photo that arrives next week arrives too late.
How it works
ONE QR CODE. EVERY DELEGATE SERVED.
Set up your event.
Name, dates, branding. Under 10 minutes.
Photographers upload as they shoot.
Every photo is indexed and findable as it lands.
Delegates scan and consent.
A QR on the badge or screens. Selfie plus explicit consent. No app.
Everyone finds themselves.
Every photo they appear in, in seconds. Ready for LinkedIn.
Reach & sponsor value
THE EVENT IS THE PEAK. FAST DELIVERY PUTS THE PHOTOS THERE.
Deliver photos while the conference is running and delegates become your amplification: every share is earned reach and a branded sponsor impression.
Engagement half-life of a social post
Source: Graffius, Lifespan (Half-Life) of Social Media Posts, 2026 update, a synthesis of 25 industry analyses.
0%
of consumers feel more positive about brands after attending events
EventTrack 2026, Event Marketer / Mosaic
+0%
higher conversion for campaigns that use attendee content
Bazaarvoice, UGC statistics, 2024
0.7x
more influential than influencer content
Bazaarvoice, UGC statistics, 2024
A post's engagement window closes within about a day. Photos delivered while the conference is running are what let delegates post inside it.
During the event
Delegates find and share photos between sessions, while the hashtag is still moving.
After the event
The gallery works for 365 days. The next edition sells on this one's photos.
Turned into sponsor currency
Downloads carry the sponsor logo. Analytics export the proof.
< 0s
Selfie to photos
0%
Match rate
0%
Guests who share their photos
0
Apps your delegates need to install
Photography teams
YOUR TEAM, OUR TEAM, OR FULLY MANAGED.
Any photographers work. The coverage plan makes sure nobody is missed.
Your photographers
They upload as they shoot. Delegates find photos as they land.
Our professional team
Conference photographers from a 50-strong roster, briefed on your programme.
Managed media operation
We plan and run your whole photo and media team against a coverage plan.
On site, or within 24 hours
When TIME&SPACE shoots or manages coverage: photos live on site, everything delivered within 24 hours at the latest. With your own team, delivery follows their upload pace.
Maximum coverage, by design
Every sponsor, every stand, every speaker, and as many delegates as possible. High definition, shareable in a couple of clicks.
Fits your stack
PLUGS INTO THE EVENT YOU ALREADY BUILT.
No migration, no IT project. It runs alongside the website, app and registration stack you already have.
Embed in your event website
The gallery embeds in your conference website. Delegates never leave your domain.
Works with your registration stack
Cvent, Bizzabo, Eventbrite, Swapcard or your own: a QR code and a link.
Every device, no app
Phone, tablet or laptop. A link, no download, no account.
From gallery to socials in two clicks
One tap to find, one to share. Branded downloads ready for LinkedIn.
Built for legal review
THE COMPLIANCE QUESTIONS ARE THE POINT.
Attendee photos are sensitive personal data. Our answers are written for your legal team.
Explicit consent, per delegate.
Opt-in with a dedicated, unticked consent step. Declining changes nothing about their event.
EU data, EU infrastructure.
Built in Lisbon. Photos, selfies and face data stay on EU infrastructure.
Deletion on a schedule.
Selfies deleted within 30 days. The face index expires after one year at most.
Paperwork included.
A DPA for your legal team, plus signage and consent copy for the venue.
Features
MADE FOR THE WAY CONFERENCES WORK.
Speaker & VIP delivery
Name your speakers once. Each gets their photos automatically.
Event Branding
Your colours, logo and font on the gallery. Advanced and Pro.
Sponsor-visible downloads
A sponsor logo on downloads makes every share a measurable impression.
Analytics you can forward
Scans, downloads and shares by platform. CSV export.
Pre-registration at check-in
Delegates register before any photo exists. Photos reach them as they upload.
No IT project
Works with any registration platform. A QR code and a link.
Plans
ONE PRICE PER EVENT. NO SURPRISES.
Advanced covers most conferences. Pro covers congresses up to 15,000 guests. Above that, talk to us about Custom.
STARTER
€188
- •Up to 500 guests
- •Up to 1,500 photos
- •365-day gallery
- •Unlimited team members
- •Event Branding (Advanced+)
ADVANCED
€488
- •Up to 2,000 guests
- •Up to 5,000 photos
- •365-day gallery
- •Unlimited team members
- •Event Branding incl. custom font
PRO
€888
- •Up to 15,000 guests
- •Unlimited photos
- •365-day gallery
- •Unlimited team members
- •Event Branding incl. custom font
Event Branding (custom colours, logo, and font in the guest gallery) is included on Advanced and Pro plans. For full white-label with a custom domain and complete removal of TIME&SPACE, contact us for a Custom plan.
Questions your team will ask
THE ANSWERS, ON THE RECORD.
What is conference photo delivery?
A system that gets event photos to the people in them. Photographers upload, each consenting delegate takes a selfie, face recognition finds every photo they appear in, and they download and share in seconds. TIME&SPACE does this with no app, explicit consent and EU data residency.
Is face recognition at a conference GDPR-compliant?
It is built consent-first: an explicit, optional consent before any search, selfies deleted within 30 days, the face index expiring within a year, all data on EU infrastructure. A DPA is available for your legal team.
What about delegates who do not consent?
Nothing changes for them. They browse like anyone else; they are simply never searchable. Consent is never a condition of attending.
How fast do delegates get their photos?
Search takes seconds across everything uploaded. A team uploading during the day means delegates find photos the same day.
Does it work for a multi-day congress?
Yes. Date ranges, a 365-day gallery, and pre-registration at check-in before any photos exist.
Can our sponsors be part of it?
Yes. Event Branding on the gallery, a sponsor logo on downloads, and analytics that count every scan, download and share.
Do you integrate with our registration platform?
No integration needed. A QR code or link works alongside any registration or ticketing stack.
Can you provide or manage the photography team?
Yes. Your photographers, a TIME&SPACE team, or a fully managed media operation covering sponsors, vendors, speakers and delegates. When we shoot or manage, photos go live on site and everything lands within 24 hours.
Can the gallery live inside our own website or app?
Yes. It embeds in your conference website, and a QR code or link reaches it from your app, emails or screens.
Proof
ALREADY WORKING AT REAL EVENTS.
From summits to festivals, organisers use TIME&SPACE to get photos to the people in them.
and more